Undergraduate Policies

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Apply for Short Leave

Leave of Absence

Applications for short leave of absence must be submitted to Academic Associate Chair’s Office not later than 7 working days in advance of such leave. Applications submitted less than 7 working days in advance will not be accepted. Students should not go on leave during the below-mentioned occasions until approval has been obtained. Students must submit the original leave application form together with supporting documents. The application form is available at the ADM General Office level 1.

You are responsible for completing all assignments due during your absence and also subject to a lower grade for late submissions. You will be informed of the status of your leave of application via the Student Email Account.


Categories of leave not approved:

  1. Returning to home country during festive periods e.g. Chinese New Year, Hari Raya, etc.
  2. Participating in activities (in and outside campus) organised by student bodies during normal working hours when students are required to attend classes.


Compassionate Leave

Compassionate leave will be granted in the event of the demise of an immediate family (defined as parents, siblings and grandparents). Normally absence from School within 7 days of the event and on the day of the funeral is accepted as valid leave of absence on compassionate ground.


Medical Leave

Students who are granted medical leave must submit the medical certificate to the ADM General Office level 1 not later than 7 working days after the medical leave.
If students submit the medical certificate after the deadline, they will be given zero mark for any test or quiz that they were absent from.

Students need to ensure that their course instructors are informed of their medical leave. Please use the acknowledgment form available at ADM General Office at Level 1 for informing your course instructor(s). The Acknowledgement Form should be attached it to the short leave form for submission.

For medical leave taken during examination periods, the medical certificate must be submitted to the Office of Academic Services. Please click here for procedures on application of medical leave during examinations.

Note: The University only recognizes medical certificates issued in Singapore by Medical Practitioners registered with the Singapore Medical Council or Dental Officers registered with the Singapore Dental Council.


Travel Insurance for Students on Overseas School Trips

All NTU Students going for any overseas trip sponsored, conducted or authorised by NTU (“Official NTU Student Trips”) will be covered by the NTU Student Travel Insurance Policy. Trips shall not exceed 365 days in all (inclusive of Personal Deviation (personal vacation) taken by student immediately before, during, and/or immediately after an Official NTU Student Trip, subject to maximum of 90 days combined).

Chubb Insurance Singapore Limited has been appointed by NTU to provide the service for NTU's Group Travel Insurance for students. For further information on the Group Travel Insurance scheme, please refer to the following webpage:
https://www.ntu.edu.sg/SAO/WhoWeAre/OneStop/OurServices/Insurance/Pages/Travel-Insurance.aspx

You may also contact Chubb Insurance Singapore Limited at CustomerService.SG@chubb.com or One Stop @ SAC at ossac@ntu.edu.sg.

The NTU Student Travel Insurance Policy covers full-time matriculated undergraduate and postgraduate students of NTU, but does not cover inbound students of exchange programmes, executive education, certificate-based courses, and continuing education and lifelong learning courses under PACE@NTU.

In Academic Year 2019-2020, students travelling overseas for an Official NTU Student Trip will be required to make an online payment via One Stop’s website for the Student Travel Insurance. More information will be provided by the school after the approval for short leave of absence.


Travel Registry System

The University has a Travel Registry System to capture travel information of students and staff. This enables the University to respond in a timely manner, especially in facilitating communication with affected students and staff, in the event of an emergency.

Students are required to declare their overseas travel at https://venus.wis.ntu.edu.sg/otrs/login.aspx prior to their departure. Only students travelling under programmes of the Student Affairs Office, Career and Attachment Office and Office of Global Education & Mobility need not make the declaration as the travel information will be recorded by these offices.


Assistance on Medical and Security Matters

Apart from travel insurance, timely assistance on medical and security matters is also important for people on overseas travel. The University has thus contracted International SOS (ISOS) to provide emergency assistance to NTU members on official trips or university-sanctioned activities overseas.

Prior to departure, travellers can access a wealth of destination-specific information to help them prepare and plan for the trip. In the event of an emergency during the trip, any NTU members can contact ISOS for immediate assistance. The expenses incurred for the assistance services may be borne by the traveller or claimable from his/her travel insurance, depending on the insurance terms.

For more information on ISOS services, please access this website:
https://www.internationalsos.com/Members_Home/login/clientaccess.cfm?custno=02AYCA089601
(Membership Number: 02AYCA089601)


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