Undergraduate Policies



Categories of leave not approved:

1. Returning to home country during festive periods e.g. Chinese New Year, Hari Raya, etc.

2. Participating in activities (in and outside campus) organised by student bodies during
normal working hours when students are required to attend classes.

Leave of Absence 

Applications for short leave of absence must be submitted to Academic Associate Chair’s Office not later than 7 working days in advance of such leave. Applications submitted less than 7 working days in advance will not be accepted. Students should not go on leave during the abovementioned occasions until approval has been obtained. Students must submit the original leave application form together with supporting documents. The application form is available at the ADM General Office level 1.
You are responsible for completing all assignments due during your absence and also subject to a lower grade for late submissions. You will be informed of the status of your leave of application via the Student Email Account.

Compassionate Leave 

Compassionate leave will be granted in the event of the demise of an immediate family (defined as parents, siblings and grandparents). Normally absence from School within 7 days of the event and on the day of the funeral is accepted as valid leave of absence on compassionate ground.

Medical Leave 

Students who are granted medical leave must submit the medical certificate not later than 7 working days after the medical leave to the ADM General Office level 1.
If students submit the medical certificate after the deadline, they will be given zero mark for any test or quiz that they were absent from. Medical leave forms are available at ADM General Office @ level 1.
For medical leave taken during examination periods, the medical certificate must be submitted to the Office of Academic Services. Please click
here for procedures on application of medical leave during examinations.

Travel Insurance for Students on Overseas School Trips

Travel Insurance

Students who travel on official trips or university-sanctioned activities overseas are required to have adequate insurance before they embark on the trips. Travel insurance offers financial protection to travellers who are exposed to risks of large medical expenses overseas, personal accident, delay or cancellation of flight, loss or damage to personal items, third-party liability, etc.

United Overseas Insurance (UOI) is appointed by NTU to offer travel insurance to students at substantial discounts compared to standard premiums on the market. The insurance coverage provided by UOI meets requirement of the University. Those who choose to buy from other insurers should ensure they have sufficient coverage as specified in the "Policy on Travel Insurance for Students".

To purchase travel insurance from UOI or make further inquiries, please access this website: https://www.wyeresources.com.sg/ntu-travelsure/.

Travel Registry System

The University has a Travel Registry System to capture travel information of students and staff. This enables the University to respond in a timely manner, especially in facilitating communication with affected students and staff, in the event of an emergency.

Students are required to declare their overseas travel at https://venus.wis.ntu.edu.sg/otrs/login.aspx prior to their departure. Only students travelling under programmes of the Student Affairs Office, Career and Attachment Office and Office of Global Education & Mobility need not make the declaration as the travel information will be recorded by these offices.

Assistance on Medical and Security Matters

The University has contracted International SOS (ISOS) to provide emergency assistance to students and staff on official trips or university-sanctioned activities overseas.

You can access a wealth of destination-specific information to help you prepare and plan for your trip. In the event of an emergency during the trip, students and staff can contact ISOS for immediate assistance. The expenses incurred for the assistance services may be borne by the traveller or claimable your from travel insurance, depending on the insurance coverage.

For more information on ISOS services, please access this website:
https://www.internationalsos.com/Members_Home/login/clientaccess.cfm?custno=02AYCA089601 (Membership Number: 02AYCA089601)

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